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Taking Control of Your Time (Part 1)

Jan 22, 2021

We all need more time in the day, right?!

Are you struggling to fit in everything you need to do?

Do you find yourself yelling ‘busy’ when people ask you how you are?

Are you waking up in a hot sweat wondering if you’ve done x, y or z?

If you can relate to any of these questions, join Bertie and Debbie for this week’s episode, where they will be sharing their proven tips and tricks to save and manage your time!


Transcript

Bertie: We ready, ready to heal all of life for the nation, everyone. Oh, you put yellow papers today on brown. Let me press

Debbie: so have ran. So I'm friends. Good morning. Good morning, Bertie so we're talking about time and how to manage your time this morning. Yes,

Bertie: we are indeed. So yes, if you're watching live, it would be great.

If you ask us questions in the chat box in fact, look at this, we can remind you to do that at certain points, but if you're watching on the replay, then you can always comment and we'll get back to you or put the comments in ready for next week. So yesterday we were talking about time in tenant, 10, 10 minutes.

Every Friday, but we realized last week, we didn't ask anybody any questions. So today we want lots of questions. So as you're watching, ask us questions. So what are your problems that you have managing your time? Do you find you procrastinate? Do you actually just go out there and get shit done? Like what actually has happened?

Tell us in the comments and we will respond. So Debbie, over to you. So I

Debbie: think we decided to talk about this. Cause I was speaking to a lot of my clients and times something that best struggling with quite a lot at the moment, because maybe the home life isn't quite what it was because we've got kids at home or you're trying to fit it in around various things, trying to fit your business around stuff.

And lots of people were saying to me, they were feeding like a busy fool, this idea of, I feel like I'm doing a lot of stuff. But then I'm working on the right stuff. Like, is there any progress, are things moving forward? So that's why I was like, let's, let's talk about time management. And I think there's so many things that we could talk about with this, but one of the things, I think one of the first bits of this, if you're like, Have enough time.

I'm not managing to fit everything in is unfortunately you Burt your, I can't make more time. So that's just, we're just going to put that out there. You can't make any more time. So what you've got to do is make sure that you use the time that you've got as effectively as possible. One of the first things that I suggest to people to do is do like a time or.

'cause how can you make more time or how can you use your time more effectively if you're not actually aware of what you're doing with your time, almost have like a pad and a pen and paper beside you for the next couple of days. And just mark down, like went on email, popped onto social media and did a bit of work on there.

Saw a client, create the product, have a phone call and have a look at what you're doing in your day. And then think, just look at that and go, does that look like a production? Time management tool. And I think one of the things that we tend to do is we feel like we've got to be on an available. All the time.

So maybe we feel like as soon as an email comes in, we need to respond to it. Even if we're in the middle, in the stuck, in the middle of doing like a really difficult project, then we're like, oh, but anymore, just come in. I've got to answer that email and what that does every time we do that, it means that we're taking our eye off.

The thing that we're doing, we're disengaging from it. We're going over there to answer an email and then we come back and the science says it takes you 20 minutes to get back in. Place a flow that you wear with your project. So I think one of the things with time is to use a tool called time blocking.

So block out time in your day for certain tasks. So maybe check your email first thing in the morning for half an hour, maybe at lunchtime and maybe at the end of the day. And, you know, if you're somebody that picks up your phone and looks at it constantly, just put it in another room, just put it on the landing or something, you know, and make sure that if you're, I know your kids are probably downstairs or not at school, but you know, if you're waiting for an emergency phone call that, that that's okay.

So I think that's the first thing is kind of being protective and really digging into what are you doing and creating those time blocks. So you can actually focus on the task at hand. Just be there in that moment and get that task

Bertie: done. Yeah, absolutely. And we do want to hear your comments as well. If you've got any fats, I'm not even looking at the comment section, we've got comments.

Let's have a look, but I think you've raised some really good points there. Debbie. I think the time audit is super important. What I will add with that is when you're doing it, actually be really truthful and honest with yourself. Like, no one's going to judge you, but it's true that we can actually look back and say, well, that's, you know, looking at my diary, I was really busy.

I can do that. And I can think I was really. Yesterday, but a couple of days ago, this little bastard literally dominated my entire day because it's paying an out, I'm looking at it, I'm getting distracted and then I'm on social media and it just sucks that time away. So, you know, on paper, technically I was.

But I wasn't because of this. And I know a lot of people do struggle with phones and distractions and things like that. So putting in those little hacks almost to actually get you into those better habits, leave the phone in another room is a good thing. I think time management is very similar to.

Dieting. And I compare a lot of things with dating, because like with dating, it's, there's different things that work for different people. So some people might find time-blocking works really well, or they might find like that Pomodoro method where you do the 25 minutes on five minutes off, but ultimately always comes down to actually figuring out what the problem is.

And until you know that problem and that's what. Be honest with yourself, why don't, you know, the problem, then you can start putting in tactics that will try and fix that problem. But if you're just, if you're lying to yourself that actually you're really busy and are being a busy four because you just in your email a day, because you think that's the right thing to do.

But all you're doing is taking me emails and moving them into little folders. It's like, no, that's not busy. That is literally just wasting your time. So these are really important things. I feel. When you talk about time management, a be honest, and then actually try and figure out some things that going to help.

So if you do have any questions, whack them in the chat. That was plenty quests.

Debbie: I think we never think of it is like this idea of focused. Like, what's your focus or what's your intention for the day? Like, what's the thing that you want to achieve and almost like mapping out your day of all the things that you've got to do so that you give enough time. And I think sometimes we think, oh, I'm just going to do that in an early away.

And it doesn't, it always takes an hour and a half. And I think also in the idea of being truthful, sometimes we lie to ourselves about how long it takes to do tasks. You know, if I'm, if I'm writing a blog post and then I'm editing it and then I'm putting it on my website and then I'm putting it in an email and then posting it on social media, that probably takes like an hour and a half an hour and 15 minutes.

So if I only block out half an hour, That's not being realistic about how long it takes to do that, that, that task. The other thing that I think it's making sure that we have breaks because we're one of the least productive countries and the entire of the European union, you know, which we're still kind of European, even though we're not in Europe.

And German people can stop working at, I think, 3:00 PM on a Thursday. And have three till six off and the entire Friday and then have been as productive as us. So I think just sitting there and thinking I'm working, I'm working, working doesn't even mean that we're productive. And so it sort of begs the question of how can we be more productive in that time?

Because actually imagine if we could do our. And be finished by 3:00 PM on Thursday and have a day off a week, have a three-day weekend. But for most entrepreneurs that I speak to that's the dream, isn't it being able to manage your time and being able to have a bit of time off. So I think if we can have that focus, when we sit down to our laptops in the day that helps and also giving ourselves time off.

A lot of my clients say, oh my God, you do like a run the blue stockings thing. And then I run a social enterprise and then I lecture at the university and then I am a business coach. And I'm running for online courses this month, which is kind of insane. How do you do it all? And I said, well, actually one of my favorite things is if I'm feeling overwhelmed, I just go off and watch selling sunset or some shit tele like like Housewives of Beverly Hills.

And they're always like totally shocked. And I think. But we can just sit there opening, closing tabs, and we'll spend two hours feeling like we need to sit in front of a computer. And actually if we took 40 minutes out and just rested our brain, we can come back and be super productive. So we also think just having those, having those having those moments of rest and go and watch some crap.

Telly, if your brain's overloaded, you'll be a lot more productive. When you come back to your computer.

Bertie: Yep. So we have a question, Laura, thank you. Who said, as you always underestimates, how long things take? Yes. As well, like I send out a daily email now and I was like, oh, it be half an hour a day.

That's it. The first one took me three hours to write, edit, send, and then I don't think one has taken less than an hour so far to do. But yeah, it's, it's very easy to underestimate and that's the problem. So the question is what do you do to get focused? You want me to start?

Debbie: Yeah, go for it,

Bertie: Bertie. I think the most important thing is actually understanding that are you working on the, the right stuff at the right time is, is one of the most important things.

So I heard a speech once by Ben Davis hunt and it was he wrote the book. Will it make the boat go faster? And essentially it was the story of the Olympic team who had failed in the, I can't remember. But I think it was like the 2002 Olympics when they got gold, but they failed in the, in the previous two.

But essentially after the two failed Olympic things that the new coach then gave him this question and the question was, will it make the boat go faster? So every single thing that they did from that point on was around their purpose actually is it is what you're doing. Going to make a difference to get you to your goal.

And I think when you come down to light scrolling on social media email and things like that, it's very easy to start doing things that probably are maybe things that you should be doing, that you actually don't need to do. And when you work in your business, when you're working, especially if you've come from like a corporate background, you've got those core habits of having your email open all the time.

In case your boss wants something you don't need to do that. You set your own rules. So. The whole point about that was is actually, if you understand what it is you're going for, you can then audit the things that you're doing. Actually say, I'm going to work on this stuff because it is going to forward my business.

It is going to make a difference. And the best example in that book that they gave was the Olympic ceremony. When it came up to they're like, you know, it's like one of the most coveted ceremonies that everyone wants to get to. They ask themselves the question, will it make the goat, goat, boats go faster?

The question was now and they didn't attend the ceremony. They then went onto. The Olympics. So all those small things questioning yourself each time can really, really make a difference. I hope that answers your question for me,

Debbie: Duda. I mean, that's just an amazing answer, isn't it? Because it is about understanding what's going to make your business grow or what will make the boat go faster and really questioning yourself.

Like, if I open my emails 50 times a day, is that going to make my business grow? Probably not. You know, but it will make us feel like busy falls. So having that focus. I love 90 day goals. So thinking what can I do in the next 90 days, they're going to grow my business. Am I going to increase my email list?

Am I going to make sure I'm more visible on social media? Am I going to do more networking? Am I going to edit and make my website better? Or am I going to improve my SEO coming up with that task? And that focus that you know is going to move you on a little bit, and then focusing on that for the next 90 days, I find that really helpful to kind of.

Make me be really clear on what I'm doing to grow my business. The other thing is, you know, just to get focused every morning, I have a cup of tea and write in the morning pages in the diary. You know what? I have a splurge of all the things that I'm thinking about. Then I look at my diary and go, what, what have I got in this day?

Map that out. And then what are the additional things that I need to do? And I put that in between the, you know, the client, what they do. It's like I have to do that. That's the bread and butter. And what are the other tasks that I've got to do that get me towards that 90 day goal and just, and just making sure that you're not just opening and closing tabs.

One of the best things is every time you've finished with a tab, You know, don't have 20 tabs open on your computer, just have the one, one or two that you're working on and get rid of all the stuff. Cause all that distraction just takes you away from yourself. I know that we've gone over time. I feel like we could talk about this a bit more next week.

What do you think? Should we, should

Bertie: we do it again? I was just, do we make these 20 minutes now? But anyway, yeah, let's do it as that. Yeah, we'll do another 10 minutes. We'll continue. The time. So if anyone, if you're watching this on the replay and you've got any questions, put them in the comments and we will be answering those next week in part two of

Debbie: tantamount.

So Laura is just popped in at the last minute, said, love it. Be really intentional. Thanks for sharing. Yeah. Be intentional with what you want to do with your time. Okay. So we're going to see you next week at 10:00 AM for 10 to 15 minutes on this conversation about time, because it's super important that we use our time wisely.

It's the only thing that we've got. Isn't it? Staff intention, not reaction. Yes. All right. See you next

Bertie: week. Bye.

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